Donating photo collections

We will accept photos

from south-east Queensland
in one of JPEG, PNG, GIF formats (preferably JPEG)
files smaller than 500K (much larger and our web server cannot handle them)
can provide transcription for all the photos (see below)
can provide some background details of the cemetery

The transcription text needs to include

readable names, dates and ages
name of the cemetery (typically as last line)
(optionally)
other names (eg of children)
other inscriptions
descriptions of emblems
copyright statement for the photo (second last line)

There are two methods of including the transcriptions.

Inside the JPEG/JPG file itself.

edjpgcom is the program we use. Find it at http://home.cfl.rr.com/maderik/edjpgcom/
or under linux using wrjpgcom
If you have another program that does annotation and you intend using this, please send us a sample of the annotated JPG file. (Some programs store the annotation in a database separate from the file, and we can't use that database. We don't want you to waste a lot of effort.)

In a separate caption file for each photo.

e.g. if your files are names IMG_05003.JPG then the caption is to be saved in a file named IMG_05003.JPG.cap

In another file called background.txt we would like

name of cemetery
address
UBD map reference. A GPS location or a GoogleEarth marker would be better still.
date cemetery was opened
number of graves (approximately)
dated protographed
any background information about the cemetery, church, town. This can be facts, links to other web sites or other documents that can be included with the photos.

When photographing the cemetery, we like to have identifying photos. For larger cemeteries, we like to have a photo of a section and of each row. If the cemetery has an associated church, we would like that photographed too. For towns we also would like photos of all the churches (including abandoned churches).

We also need your permission to publish the photos. You must have the copyright to the photos to provide this. You must also give permission for us to modify the photos for publication, for example to create thumbnail versions of the photos. You should also be aware of our fair use statement and be aware that other people may copy your photos. We suggest you include a copyright statement on your photos, and method 1 ensures it stays with the photo.

While we can receive these files of a cemetery via email, a CD posted to us may be a better solution.

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